Training Manager’s Solution – To Do List for Training Managers

• Go to meeting with managers and discuss training needs for personnel
• Draw up and approve overall training plan for next year at Monday’s meeting
• Manage training budget for the current year
• Produce materials for in-house training in February
• Evaluate effectiveness of the previous training programme by using questionnaires and interviews
• Conduct induction session for new employees on Tuesday, 10

In order to be well-organized and effectively manage the working process, the training manager should use task management software.

Making to do lists
To do list is a simple and effective technique that helps to increase productivity in two times or even more. It also has extra benefits of saving energy, avoiding stresses and clearing mind. The training manager can use task management software to create his to do lists. The software allows to add to do lists in categories and subcategories which makes it easer to manage tasks and the whole workflow of the training manager. The task can be grouped and sorted by columns in Task List view. For greater usability the training manager can save task column layout to a profile. For example, he can group a to-do list by column “Priority” and save the layout to a new profile “Prioritized to-do list”. Then the training manager can simply choose this layout from the drop-down list in the tool bar of task management software every time when he needs to watch to do list ranked by importance.

Setting task priorities in to do lists
Making a to do list is not enough. All tasks in a to do list should be ranked and prioritized. The training manager should know which tasks are more important and urgent so he can be focused on them first of all. Then he will be able to effectively allocate available resources (such as time, money, labour force, etc.) to those tasks, measure the progress and even define reward for success. By using task management software, the training manager can arrange his tasks in to do lists by priorities and define which tasks should be accomplished first of all. For example, in the category “Meetings” the training manager can add agenda. The most important questions in the agenda can be prioritized so the training manager will know which questions should be emphasized. In order not to miss an event or not to forget to perform an important task, the training manager can set task reminder as a pop-up window or email message.

Checklists and task templates
The way to simplify the workflow is to use checklists and task templates which help to organize regular events. The training manager can use checklists to organize training programmes and practices. For example, in task management software he can create category “Checklists and Templates” which includes subcategories with tasks and action lists. The subcategory “Staff training” will include the task list the training manager should perform to organize and realize staff training programme. This checklist may contain the following tasks:

• Estimate current skill level of staff
• Define training goals and scope
• Set training requirements
• Select training techniques
• Build training schedule and curriculum
• Gather staff feedback

This example of staff straining checklist can be extended depending on particular needs of an organization. Task management software allows to duplicate tasks each time when the training manager uses a checklist.

Choosing the right software for the training manager

If you are a training manager, you can choose one of the following task management products depending on your specific needs:

• VIP Organizer. VIP Organizer is the best solution for the training managers who need to manage only their own tasks.
• VIP Team To Do List. If a training programme supposes that tasks and jobs should be assigned to participants of the training team, VIP Team To Do List allows assigning tasks to the team members and send them their tasks by email or give them a printable to do list.
• VIP Task Manager. The best solution for training providers which offer training services and extension courses will be VIP Task Manager which features a centralized database each employee can enter and update his tasks in real time, and a supervisor will be immediately notified of any change with automatic notification system.

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