Task performance checklist

Preparation

• Clearly establish task responsibilities per employee
• Define and prioritize task responsibilities
• Learn lessons from previous task performance evaluations and identify previous issues
• Clearly determine standards of performance in measurable terms
• Discuss previous task performance breaches with the employees
• Eliminate or at least mitigate any hassles against the employees' control related to task performance (e.g. poor motivation, lack of time, bad training, etc.)

Discussion on the first meeting

• Schedule the first meeting
• Review the first meeting schedule to the employees
• Review and discuss prioritized task responsibilities with your employees
• Review and discuss defined task performance standards with your employees
• Clearly demonstrate employee contributions and strengths
• Clarify task performance breaches in measurable terms
• Check how the employees understand performance breaches by asking them to re-state the breaches and issues
• Involve your employees in developing new ideas for improving task performance (e.g. brainstorm method)
• End the meeting on a major and supportive note
• Maintain documents on the meeting and register all ideas and proposals, expectations and attitudes

Conduct following meetings

• Schedule following meetings with detailed timeframes
• Review the schedule with the employees
• Review issues raised at the first meeting to focus the discussion
• Request improvement ideas from employees
• Create schedule with detailed timeframes and deadlines
• Review performance plan, pointing at progress reviews, ...

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