Employee business trip checklist

1. Goals and tasks of business trip

• Go to meeting with manager to discus points of business trip
• Read order of business trip and get a hard copy of it
• Learn business trip goal and get detailed instructions (period, destination country, contact persons, etc.)
• Get business trip task list from manager
• Accomplish all formalities related to delegation of your powers while you are in trip
• Schedule your time before trip using your daily organizer

2. Preparation to business trip

Inform family members, friends, colleagues about business trip

Gather information

• Find out what your destination point is
• Read articles about the country of your trip in magazines, web, etc.
• Learn culture and national peculiarities
• Go to language training if needed
• Check if destination country has any warnings (wars, epidemic, economic instability, etc.)

Settle deliveries

• Cancel all deliveries for time of your trip (e.g. newspapers, milk, etc.)
• Pay all your bills in advance
• Ask your friend or neighbor to check mailbox while your are away

3. Traveling documents

Passport

• It should be valid for at least six month beyond the period of your business trip
• Make sure your passport is with you Passport should be valid for at least six month beyond the period of your business trip

Visa

• Make sure you obtain visa before your departure

Travel insurance policy

• Acquire travel insurance beforehand. Take one copy with you and leave one copy with a family member or friend.

Itinerary

• Purchase and carefully study guidebook and map with detailed roads, streets, parks, etc.
• Highlight your route from destination point (air port, railway station) to the hotel.

Traveling tickets and accommodation

• Take care of booking accommodation

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