Document Audit Checklist

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1. Document Management.
   • Document Design Policy. Your company has approved a policy for designing documents and managing paper work. Being a component of corporate records management, such a policy states the following criteria for document design:
     • Document Header, including titles, registration date, name of applicant, name of recipient, registration number.
     • Document Body, including requirements for content design and cross referencing.
     • Document Footer, including signatures, review dates, submission dates, versioning.
     • Audit Authorities. Your company has assigned a team responsible for auditing corporate documents and records. Necessary facility and services are available for this team.
     • Document Form. The team carries out its duties and responsibilities following approved forms and templates.
     • Submission.Rules for submitting documents (submission dates, submission process, people responsible for reviewing) have been established.
     • Documents Management System. A software system for documents management has been introduced. Staff members have got secure access to this system.
     • Protection. The system creates a corporate database for keeping and managing records and papers. It provides each employee with authorized login to this database.
2. Document Content Quality Control.
   • SOP. A set of SOP (standard operating procedures) is approved to manage the process for controlling document content quality.
   • Requirements. A set of requirements is approved to guide staff through the process.
   • Review Date. Each document has been reviewed and approved by a qualified staff member – this fact is proved by review date written at the document’s header.
   • Staff Training. Employees are well trained in document content control. Templates and special instructions are available for staff.
   • Update. Document content is updated and available for staff. Out of date documents are reviewed and necessary control is done.
   • Versioning. Previous versions of document content are available for retrieval.
   • Back-up. Adequate back-up is available and software is used for back-up purposes.
3. Document Submission Audit.
   • Submission Due Date. According the corporate document design policy of your company, each document is submitted within submission due

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