Developing Project Schedule Checklist

1. Planning schedule

• Formulating work breakdown structure (WBS) which is generally understandable to anyone even if he is not familiar with the project
• Arranging employee training (training on tools, third party software, etc.)
• Determining milestones, major tasks and events in the WBS to complete project
• Following a documented project life cycle process to develop schedule
• Working collaboratively with the planning project team to estimate each task's duration and start & end dates
• Identifying sub-tasks in chronological order that are required to achieve each major task
• Identifying tasks that are dependent on the completion of other tasks
• Assigning resources to tasks
• Ensuring each resource allocated to a task has work hours assigned to them
• Evaluating overall project budget
• Comparing schedule estimation (cost, efforts and duration) with project estimation (based on expert judgment or approved estimation procedures)
• Documenting any assumptions and appointments in the schedule
• Taking into account time needed for meetings, vacations, holidays
• Facilitating the approval of the schedule by owners, customers and other key stakeholders
• Building a complete project schedule using a scheduling tool like VIP Task Manager
• Preparing project schedule for presentation

2. Tracking schedule

• Ensuring tasks are implemented in sequence
• Updating tasks attributes (due dates, actual time, etc) consistently with project schedule
• Collecting, analyzing and inserting data into the appropriate tracking fields (e.g., % complete, actual time, actual dates)
• Tracking task statuses periodically by responsible person or a group
• Analyzing metrics by affected group for decision-making process for corrective actions and re- scheduling
• Reviewing metrics periodically by senior project management
• Providing project sponsors and owners with metrics and project progress periodically for re-planning negotiation

3. Reporting schedule

• 1. Assisting project manager in monitoring and tracking progress and status of project schedule development
• Pointing to the tasks and processes rescheduled or put on hold
• Summing up all schedule related costs and time resources
• Reporting time related risk assessment process....

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